Guide to Preparing a Motivation Letter

WHAT IS A MOTIVATION LETTER AND HOW TO PREPARE IT?

A motivation (intent) letter is a document in which the applicant introduces themselves in detail, explains how their qualifications match the position they are applying for, and expresses their motivation regarding how much they desire the position.

A motivation letter is required in:

Applications for postgraduate education (master's, doctoral),
Internship and job applications,
Project applications (academic, volunteer, Erasmus+, etc.).

The motivation letter complements the resume. It provides the opportunity to introduce yourself better to the recipient. The motivation letter reflects your intention regarding the position you are applying for, while the resume reflects your qualifications.

WHAT TO PAY ATTENTION TO WHILE PREPARING A MOTIVATION LETTER?

1. Pay attention to spelling and grammar rules when writing your motivation letter.

2. Write your letter concisely and to the point. Be sure that it does not exceed one page.

3. Be realistic when introducing yourself. Honestly mention your skills and experiences.

4. Make sure to convey to the reader that you are passionate, determined, and have put in effort regarding the subject.

5. Include many examples in your motivation letter to demonstrate your knowledge about the subject.

INFORMATION THAT SHOULD BE INCLUDED IN YOUR MOTIVATION LETTER

Introduction

You should write the name and title of the person in charge at the institution to whom you are sending the motivation letter.

The introduction part should be short and interesting.

In brief, mention your name, age, school, whether you have graduated or not, and the name of the company you work for.

You can talk about your involvement in a social responsibility project or the club you attend.

You can add your hobbies and what you enjoy doing.

Development

You should mention where you heard about the project and why you want to apply for it.

You can talk about the common points you share with the institution, your purpose for applying to the program, and your goals.

You should mention your interest and enthusiasm for the program.

Conclusion

You should talk about what you expect to gain from this project.

Finish with a strong, impactful conclusion.

You can express that you are excited to hear back from the institution, thanking them at the end.